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What is a key themes template?
Some conversations aren't about what was said in any one moment; they're about what someone keeps coming back to. The phrase a candidate uses three different times in three different ways. The frustration a research participant frames as a workflow problem. The thing a direct report mentions in passing twice before naming it directly the third time.
A key themes template surfaces those patterns. Each theme is named, explained in a couple of sentences, and anchored to a verbatim quote that exemplifies it. It's the document a good researcher or recruiter would write after listening back to the recording twice and pulling out the through-lines. It's insight, not just a transcript.
How to use a key themes template
Record your interview or meeting in the Contented app, pick the key themes template, and download a structured document within minutes.
1. Record your conversation
Capture the conversation in the Contented app. It's great at picking up is nuance and patterns in conversations such as candidate interviews, performance reviews, exit interviews, user research sessions, focus groups, customer discovery calls.
2. Select the key themes template
Choose key themes from your Contented workspace. Contented works through the recording, identifies the distinct themes running through the conversation, names each one, and pairs it with a verbatim quote that exemplifies the pattern.
3. Review and export
Download as PDF or Word within minutes. File it on the candidate or participant record, share it with the hiring panel or research team, or use it as the foundation for the next conversation.
Who uses a key themes template?
Anyone who needs to find the patterns underneath what someone said, not just transcribe what they said.
A few examples:
- Recruiters and hiring managers after candidate interviews, where the themes (not the answers to specific questions) are what predict fit.
- People and HR leads conducting performance reviews, 1:1s, or development conversations.
- UX and market researchers running user interviews, where themes across a single session or a series of sessions feed directly into product and design decisions.
- Customer success and product teams running discovery calls.
- Exit interviews and stay interviews.
- Consultants and coaches working with clients on diagnostic conversations, where surfacing patterns is the work itself.
What's in a key themes template?
- Distinct themes identified from the conversation, each given a short, descriptive name that captures the pattern.
- A short analytical paragraph against each theme, explaining what the person consistently returned to, where the emphasis sat, and what it points to.
- A verbatim quote paired with each theme, drawn directly from the recording, chosen because it exemplifies the pattern.
- Themes ordered by prominence so the most consistent or strongly-emphasised patterns surface first.
- Direct language preserved throughout. The quotes are the speaker's words, not paraphrased.
- Export-ready as PDF or Word, suitable for the candidate file, research write-up, or panel review.
FAQs
Yes. The Contented app lets you record any conversation directly from your phone or computer. No bots needed in the meeting. It also works offline, so you can capture meetings in locations without reliable signal and the recording will upload automatically when you're back online.
Yes. You can share conversations directly with individual team members or groups within your workspace. Recipients can view the conversation and generate their own documents and insights from it. You can also share with full permission, so others can edit and manage the recording. What you create can be downloaded to share as a document or CSV.
Yes, on team plans. We build custom templates that match your organisation's existing formats, branding and terminology. Every document Contented produces is then consistent with what your team already uses, regardless of who created it.