.svg)
What is a participant profile template?
A participant profile is a structured summary of a person based on a conversation with them. It captures who they are, what they do, what they're good at, and where they struggle, in their own words.
The most revealing things people say tend to come out half way through a tangent, and by the time you've finished the conversation you can only half-remember the phrasing. Contented keeps the verbatim language intact, so the profile reflects how someone thinks, not just your paraphrasing from your notes.
How to use a participant profile template
Record your meeting, pick the template, and get a structured participant profile back in minutes.
1. Record your conversation
Capture the interview, 1:1 or research session in the Contented app. It works for formal sit-downs, coffee chats, or walking meetings.
2. Select the participant profile template
In your Contented workspace, choose the participant profile template. Contented will pull together the person's background, strengths, challenges, development areas and direct quotes.
3. Review and export
Download the participant profile as a PDF or Word document within minutes of wrapping up the conversation.
Who uses a participant profile?
Anyone who interviews and learns from customers, users or candidates.
A few examples:
- HR teams and people managers running performance reviews who need a fair, evidence-based summary of a direct report.
- Coaches and L&D specialists building development plans around real strengths and growth areas.
- UX and market researchers turning user interviews into shareable participant write-ups.
- Marketing teams developing customer personas.
- Recruiters needing a record of candidates after screening calls.
What's in a participant profile template?
- A clear summary of who the person is, their role, context, and what they're working on.
- Strengths and results, captured with the specifics (numbers, examples, achievements).
- Growth areas and self-identified challenges.
- Verbatim quotes, so the person's voice comes through.
- A closing read on the participant overall, useful for performance, coaching, or research conclusions.
- Export-ready as PDF or Word.
FAQs
Yes, on team plans. We build custom templates that match your organisation's existing formats, branding and terminology. Every document Contented produces is then consistent with what your team already uses, regardless of who created it.
We encourage you to. The Contented app includes a consent reminder before you hit record. We've published a practical guide to asking for consent in a way that feels natural, not awkward. Download it here.
No. Contented only works with what’s within the recording. It applies structured templates to your transcript rather than generating text from scratch, so there's no room for fabrication. Every output traces back to a speaker or timestamp, and you review and finalise everything before it leaves your team.