What is a recruiter to-do list template?
The work between candidate interviews is where placements get made or lost. A recruiter to-do list captures everything that needs to happen next, organised by urgency, including immediate actions for the next 24 hours, the work to do this week and the specific setup before the next round. It helps manage your pipeline, and keep you on track.
Contented produces your to-do-list directly from a recorded conversation, whether that's a candidate interview, a hiring panel debrief, or a recruiter talking through next steps in the car on the way back to the office.
How to use a recruiter to-do list template
Record your candidate interview or debrief in the Contented app, pick the recruiter to-do list template, and download your structured action list within minutes.
1. Record your conversation
Capture the interview, debrief, or musing in the Contented app. You can record online, in person, or on-the-move.
2. Select the recruiter to-do list template
Choose the recruiter to-do list template from your Contented workspace. Contented works through the recording and produces a structured action list organised by urgency: immediate actions for the next 24 hours, this week's preparation, work to do before the next round, pipeline management for the wider candidate pool, and admin items that need logging.
3. Review and export
Download as PDF or Word within minutes. Drop the actions straight into your task manager, share with the team, or use it as the agenda for your next pipeline review.
Who uses a recruiter to-do list?
Anyone running a recruitment process who needs a structured action list of what happens next.
A few examples:
- Recruitment agencies managing multiple candidates across multiple clients, where the actions stack up quickly.
- In-house talent acquisition teams running active pipelines.
- Hiring managers running their own search, where the discipline of a structured action list is the difference between a clean process and a stalled one.
- People and HR leads managing internal mobility.
What's in a recruiter to-do list template?
- Header block at the top with the orienting information: candidate name, role, interview date, stage, and the agreed next step.
- Immediate actions (within 24 hours): the things that have to happen now, such as a candidate thank-you, capabilities write-up to the hiring manager, ATS update, and any urgent calendar bookings.
- This week's actions: preparation for what comes next, including reference checks, salary cross-checks, notice period confirmation, and probing questions for the next round.
- Before final round (or next stage): specific setup work for the upcoming interview, including hiring manager briefing on flagged concerns, material to send the candidate, format confirmation, and logistics.
- Pipeline management: keeping the wider candidate pool alive. Holding backup candidates warm, declining unsuccessful candidates with feedback, updating client trackers.
- Admin: expenses, billable hours, diary notes, and anything else that needs logging against the engagement.
- Export-ready as PDF or Word.